School Course

• Double click the line number of the District Defined Course Fee Code to modify. The detailed view displays on right.

• Enter or edit the fields as appropriate. If the fee is locked it cannot be edited. This message displays:

• Fee Code - the abbreviated Fee Code. This value must be unique since it is used internally to link the tables in the database and it displays in the drop-down list.

• Fee Category - the fee group that this school fee should fall under. The fee category is set in the Fee Category Lookup table.

• Fee Description – the name of the Fee Code.

• Fee Amount - the standard price for this fee. This amount can be edited after it is assigned to a student or course.

• Priority - the fee’s priority relative to other fees, indicating if it should be paid before another fee can be paid. The default priority is 9-Lowest.

• General Ledger Account - indicates if this fee should be associated with a specific general ledger account in an accounting system.

• Notes - explanations or details relevant to this district fee to be recorded.

• Family Cap - indicates that this fee will count towards a family’s total fee cap amount.

• Allow Partial Payments - allows parents or students to pay a portion of a fee over multiple payments via ParentVUE, rather than the total amount in one payment. The partial payment option is set on the District Fee Options screen.

• Allow Proration - indicates that this course fee can be prorated based on the student’s enrollment in the course. Proration calculations are set on the District Fee Options screen.

• Allow Program Waivers - indicates that a portion of the course fee can be waived based on the student’s FRM or NCLB eligibility. The amount of program based waivers is set on the District Fee Options screen.

• Enrollment Fee - indicates a fee associated with the student’s enrollment in the school and not a specific course or program. The enrollment based calculations are set on the District Fee Options screen.

• Click .

NOTE:  Reset deletes any changes made and restores the fee details to the current district defined values. The current district defined values are displayed in the Current District Fee Information and Current District Fee Settings group boxes on the Fee Detail tab.

NOTE: Fee values that are left blank default to value defined on School Fee Codes screen.

• Click on Course Fees bar. Chooser screen opens.

• Enter partial or complete data on any white field.

• Click . Search Results displays a list of records matching criteria entered.

• Click anywhere on appropriate Fee record to highlight.

• Press CTRL down while clicking records to select multiple records at a time.

• Click .                    

OR

• Click . This will move all records found in Find Result column to Selected Items column. Multiple searches may be made until all records have been found and added to Selected Items column.

• Check to delete an undesired record from Selected Items column, if needed.

• Click . This will close Chooser screen and records selected will be listed in grid..

• Edit Fee Description, if appropriate.

• Click Fee Category and select another option, if appropriate.

• Edit Fee Amount, if appropriate.

• Click .

• To view or edit more, click .

• Enter General Ledger Account information, if there is such an account associated with fee.

• A Note may be added, if desired. Use to spell check. Use for more space.

• Check Family Cap to count this amount towards the family's total cap fee.

• Check Allow Proration, if reducing a portion of the fee is permissible. For example, a student may have entered school in the last month of a semester and this is a lab fee. The fee amount would be based upon the amount of time left in the semester.

• Check Allow Program Waivers, if appropriate. This marks that a portion of the course fee can be waived based on the student’s FRM or NCLB eligibility. The amount of program-based waivers is set on the District Fee Options screen.

• Repeat steps for each new fee.

• Click .