CALPADS Submission
Overview:
The CALPADS Submission screen is used to generate SSID requests, Enrollment
updates, Fall 1, Fall2, SPRING and EOY submissions. Internally, Synergy
SIS keeps track of data elements reported to CALPADS by using hidden fields
and database tables to compare files.
Four buttons located at the top of the screen control the submission
process; 
,
, 
and
.
Validate is used to test selected extracts for errors. These extracts
are used to view and correct any errors. Extracts generated by the Validate
process should not be sent to CALPADS. While these extracts are correct,
Synergy SIS does not mark the records included as submitted to CALPADS.
Once the Validate process is free of errors, the Create process should
be followed.
Create will run the extract process and mark all of the records included
in the extract as sent to CALPADS. This process also creates the extracts
needed for CALPADS submission. Run this process only if the Validate process
does not return errors. If new errors are produced, use the Rollback process
to return Synergy SIS back to fix errors.
Rollback is used to undo the Create process. The Rollback process removes
all of the hidden flags, created by the Create process. Rollback sets
the database back to its previous state allowing modifications to the
database. Do not modify CALPADS required data fields with Synergy SIS
in Rollback mode.
Finalize is used to post the changes to Synergy SIS only after the
file created by the Create process was error free and ALL records in the
file were posted to CALPADS without errors.
When a Submission type is first selected, the records to generate are
not pre-populated. Once a successful process has completed the CALPADS
Submission screen will save the settings and display the previous run
at the bottom of the screen.
CAUTION: The extracts SINF,
SENR, SPRG and SDEM files use the prior submit date to filter records.
SENR and SPRG extracts require the Prior submit date before you can generate
a file, while the SINF and SDEM do not. Leaving the prior submit date
blank for the SINF process will cause the SINF extract to generate all
of the SINF records for all years.
Tabs
Submission