Transfer IEP

Special Education Services

• Click to add a new special education service. A new row displays.

• Click Provider Role and select the appropriate provider.

• Click Location and select the appropriate location.

• Enter the Amount of Time using quarter hour increments in the Hours textbox. (i.e., 2.25, 5.50, 3.75, etc.)

• Click Frequency Unit and select the correct frequency options.

• Enter Date of Initiation On/About (MMDDYY) or click  and select date.

• Enter Duration of Service (MMDDYY) or click and select date. If left blank, upon saving, the Duration of Service automatically populates the date, calculated for the next IEP (1 year minus 1 day).

If the service added is Medicaid billable, the Medicaid Hours Per Year will automatically calculate and be entered into the Medicaid Column.

• Click line of Specially Designed Instruction. Line highlights.

• Click again or click . The detailed view displays on right.

• Select the Detail Description Code using the drop-down statement box.

• Type in the Detail Description.

• Use to spellcheck.

• Use   for more space.

• Click to close the detailed view.

Related Services

• Click the drop-down in the Related Service box and complete the statement.

• If the student is not in need of Related Services, move on to the Transportation section.

• If the student requires Related Services, click on the Related Services bar.

• Click Related Service and select.

• Click Provider Role and select.

• Click Location and select.

• Enter the Amount of Time using quarter hour increments in the Hours textbox. (i.e., 2.25, 5.50, 3.75, etc.)

• Click Frequency Unit and select the correct frequency options.

• Enter Date of Initiation On/About (MMDDYY) or click  and select date.

• Enter Duration of Service (MMDDYY) or click and select date. If left blank, upon saving, the Duration of Service automatically populates the date, calculated for the next IEP (1 year minus 1 day).

If the related service is Medicaid billable, the Medicaid Hours Per Year will automatically populate, based upon the  Amount of Time selected and the Duration of Service.

• Click Services Justifications and select. The statement will populate the textbox below. Custom statements may be added directly to the textbox, also.

Transportation

• After reading the text in the transportation section, answer Yes or No to each statement using the drop-downs. If No is selected, continue to the Services Tab. If Yes is selected to either statement, additional fields display.

• In the second section, select Yes or No from The student requires… .

• Check if the Student requires transportation in an adapted vehicle. If selected, either type in a Description of the necessary vehicle adaptations or select the appropriate statements from drop-down box. As many adaptations may be selected as needed using the drop-down statements.

• Check if the Student has behavioral problems and must be transported separately from non-disabled students. If selected, either type in a Description of the behavioral concerns or select the appropriate statements from drop-down box. As many behavioral concerns may be selected as needed using the drop-down statements.

• Click .

These are Medicaid Billable items that, if selected, will reflect on the Consent to Claim Medicaid Reimbursement that prints with the IEP.