Prior Written Notice

NOTE: The Notice of Referral has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of Referral contains one tab:

Prior Written Notice

To create a Notice of Referral document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

GENAZ 04 - Notice of Evaluation Decision

The Notice of Evaluation Decision is located in the Initial Process.

The Notice of Evaluation Decision provides two options:

Decision to Evaluate: If this option is selected, the document will be created and finalized and the student will remain in the Initial process.
Decision to NOT Evaluate: If this option is selected, the document will be created and finalized and the student will be exited from Synergy SE. The notice and all other previously created documents will move to the student’s historical documents.

(See: Documents With Unique Functionality)

NOTE: The Notice of Referral has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of Evaluation Decision contains one tab:

Prior Written Notice

To create a Notice of Evaluation Decision document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.
The Notice of Evaluation opens in Evaluate mode. To change the decision click .Current Decision will display Not Evaluate.
The Current Decision can be changed back to Evaluate by clicking .
Based on the decision made above the document will display the appropriate text in the in the Statement fields and drop-down selections.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

GENAZ 08 - Notice of Eligibility

The Notice of Eligibility is located in the Initial, Reevaluation and Preschool Process.

The Notice of Eligibility provides several options:

Eligible for Placement: If this option is selected, the document will be created and finalized and the student will remain in the Initial process.
Not Eligible for Placement: If this option is selected, the document will be created and finalized and the student will be exited from Synergy SE. This notice and all other previously created documents will move to the student’s historical documents.
Not Eligible for One Placement, but Eligible for Another: In certain cases the student may be found not eligible for a certain special education category and eligible for another. If this option is selected, the user will be given the option during the finalizing process of this document, to determine whether to keep the student in Synergy SE.

(See: Documents With Unique Functionality)

NOTE: The Notice of Eligibility has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of Eligibility contains one tab:

Prior Written Notice

To create a Notice of Eligibility document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.
The Notice of Eligibility opens in Eligible mode. To change the decision, click .
The Decision can be changed back to Evaluate by clicking .
Based on the decision made above, the document will state that the student is or is not eligible for placement in the selected category or categories.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

Notice of Eligibility and Ineligibility

Students who ARE eligible for placement in one or more categories but NOT eligible for another:

Create the Notice of Eligible for Placement with the decision of Eligible for Placement as directed above and proceed to finalize.
Click on the green icon that represents the finalized Notice of Eligibility document.

The DocumentViewList screen opens displaying the previously finalized Notice of Eligibility document.

Click . A new Notice of Eligibility document opens.
Create this notice with the decision of Not Eligible for Placement as directed above.

Finalize the document. Upon finalizing, an Exit Process window will appear:
Click Continue in Special Ed. The student is to remain in special education since they are eligible for other disability placements.

Students who are NOT eligible for any special education services:

Create the Notice of Eligible for Placement with the decision of Not Eligible for Placement as directed above and proceed to finalize. Upon finalizing, an Exit Process window will appear.

Select the Exit Reason from the available drop-down statement.
Enter the Exit Explanation.
Click Exit from Special Ed. The student will be exited from Synergy SE. All previously created documents will move to the student’s Historical Documents tab.

GENAZ 10 - Notice of Placement (Initial)

NOTE: The Notice of Placement has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of Placement contains one tab:

Prior Written Notice

To create a Notice of Placement document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

GENAZ 11 - Notice of IEP (Initial)

NOTE: The Notice of IEP has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of IEP contains one tab:

Prior Written Notice

To create a Notice of IEP document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

GENAZ 13 - Notice of Placement (Review)

NOTE: The Notice of Placement has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of Placement contains one tab:

Prior Written Notice

To create a Notice of Placement document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

GENAZ 14 - Notice of IEP (Review)

NOTE: The Notice of IEP has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of IEP contains one tab:

Prior Written Notice

To create a Notice of IEP document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

GENAZ 15 - Notice of Reeval Waiver

The Notice of Reevaluation Waiver is located in the Reevaluation Process.

A Reevaluation Waiver is conducted when the district and the student’s team agree that the Triennial Evaluation will be waived. GENAZ 55 – Reevaluation Agreement in Ad Hoc documents is a companion to this document. Upon the finalization of this document the student will be moved to the Annual Review Process. The Waiver notice and agreement document will move to Historical Docs. The working copy of the IEP will move with the student. Changes made to the IEP will not be lost.

(See: Documents With Unique Functionality)

NOTE: The Notice of Reevaluation Waiver has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of Reevaluation Waiver contains one tab:

Prior Written Notice

To create a Notice of Reevaluation Waiver document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

GENAZ 16 - Notice of Referral (Reeval)

NOTE: The Notice of Referral has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of Referral contains one tab:

Prior Written Notice

To create a Notice of Referral document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

GENAZ 17 - Notice of Reevaluation Decision

The Notice of Reevaluation Decision is located in the Reevaluation Process.

NOTE: The Notice of Reevaluation Decision has been created from the Prior Written Notice template in Synergy SE. The wording of the example below may differ as each school district has the ability to create and edit Prior Written Notices to meet their individual district needs.

The Notice of Reevaluation Decision provides two options:

Eligible for Evaluation
Not Eligible for Evaluation

The Notice of Reevaluation Decision contains one tab:

Prior Written Notice

To create a Notice of Reevaluation Decision document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.
The Notice of Reevaluation opens in Evaluate mode. To change the decision click .Current Decision will display Not Evaluate.
The Current Decision can be changed back to Evaluate by clicking .
Based on the decision made above, the document will display the appropriate text in the in the Statement fields and drop-down selections.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

GENAZ 18 - Notice of Triennial

NOTE: The Notice of Triennial has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of Triennial contains one tab:

Prior Written Notice

To create a Notice of Triennial document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

GENAZ 19 - Notice of Test Intent

The Notice of Intent to Test is located in the Reevaluation Process.

NOTE: The Notice of Test Intent has been created from the Prior Written Notice template in Synergy SE. The wording of the example below may differ as each school district has the ability to create and edit Prior Written Notices to meet their individual district needs.

The Notice of Test Intent provides the user with two options:

Notice of Test Intent The student will remain in the process. If this option is selected, the Notice of Intent to Test will work as other PWN’s and remain in the student’s process documents until the IEP is finalized, at which point the document will move to Historical Docs along with the other created and finalized documents.
Notice of NO Test Intent The student will remain in the process. If this option is selected, the Notice of Test Intent will work as other PWN’s and remain in the student’s process documents until the IEP is finalized or the decides the student is Not Eligible for services, at which point the document will move to Historical Docs along with the other created and finalized documents.

The Notice of Test Intent contains one tab:

Prior Written Notice

To create a Notice of Test Intent document

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.
The Notice of Test Intent opens in Intent to Test mode. To change the decision click . Current Decision will display Intent Not to Test.
The Current Decision can be changed back to Intent to Test by clicking .

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

The Current Decision can be changed back to Intent to Test by clicking .

GENAZ 20 - Notice of Termination

The Notice of Termination is located in the Reevaluation Process.

The Notice of Termination provides two options:

Terminate the student from PART of special education services. If this option is selected, the Notice of Termination will work as other PWN’s and remain in the student’s process documents until the IEP is finalized, at which point the document will move to Historical Docs along with the other created and finalized documents.
Terminate the student from ALL special education services. If this option is selected, upon finalizing the Notice of Termination, the student will be removed from all active special education processes. Any document created and finalized up to and including the Notice of Termination will move to the student’s Historical Docs tab.

(See: Documents With Unique Functionality)

NOTE: The Notice of Termination has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of Termination contains one tab:

Prior Written Notice

To create a Notice of Termination document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.
The Notice of Termination opens in Terminate Part Services mode. To change the decision click .Current Decision will display Terminate All Services.
The Current Decision can be changed back to Terminate Part Services by clicking .

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .
If Terminating a Student from Part of Services, validate and finalize the document.
If Terminating a Student from ALL Special Education Services, continue to the next step:

Terminating a Student From All Special Education Services:

Click .
If any documents for this student are NOT yet finalized or if the student has a draft IEP, a Process Move Errors window will appear.

All documents must be finalized or deleted and the draft IEP must be deleted before proceeding.

Upon fixing any Process Move Errors and finalizing, an Exit Process screen displays.

Using the drop-down menu select the appropriate Exit Reason and type in the Exit Explanation.
Click Exit from Special Ed.

After successfully finalizing the Termination notice, the student will be removed from the user’s Portfolio view. All finalized documents will appear in the student’s Historical Docs tab. (Click on the student icon to view). If the student is ever referred for special education in the future, they can be manually moved to the Initial or Reevaluation process.

GENAZ 21 - Notice of Continued Placement

NOTE: The Notice of Continued Placement has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of Continued Placement contains one tab:

Prior Written Notice

To create a Notice of Continued Placement document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

GENAZ 22 - Notice of IEP (Reeval)

NOTE: The Notice of IEP has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of IEP contains one tab:

Prior Written Notice

To create a Notice of IEP document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

GENAZ 23 - Notice of Transfer

NOTE: The Notice of Transfer has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of Transfer contains one tab:

Prior Written Notice

To create a Notice of Transfer document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

GENAZ 25 - Notice of Referral (Preschool)

NOTE: The Notice of Referral has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of Referral contains one tab:

Prior Written Notice

To create a Notice of Referral document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

GENAZ 26 - Notice of Evaluation Decision (Preschool)

The Notice of Evaluation Decision is located in the Initial Process.

The Notice of Evaluation Decision provides two options:

Decision to Evaluate: If this option is selected, the document will be created and finalized and the student will remain in the Initial process.
Decision to NOT Evaluate: If this option is selected, the document will be created and finalized and the student will be exited from Synergy SE. The notice and all other previously created documents will move to the student’s historical documents.

(See: Documents With Unique Functionality)

NOTE: The Notice of Referral has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of Evaluation Decision contains one tab:

Prior Written Notice

To create a Notice of Evaluation Decision document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.
The Notice of Evaluation opens in Evaluate mode. To change the decision click .Current Decision will display Not Evaluate.
The Current Decision can be changed back to Evaluate by clicking .
Based on the decision made above the document will display the appropriate text in the in the Statement fields and drop-down selections.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

GENAZ 27 - Notice of Placement (Preschool)

NOTE: The Notice of Placement has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of Placement contains one tab:

Prior Written Notice

To create a Notice of Placement document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

GENAZ 28 - Notice of IEP (Preschool)

NOTE: The Notice of IEP has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of IEP contains one tab:

Prior Written Notice

To create a Notice of IEP document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

GENAZ 40 - Prior Written Notice

The Prior Written Notice is a generic notice available for when a prior written notice is needed outside of process documents.

NOTE: The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Prior Written Notice contains one tab:

Prior Written Notice

To create a Prior Written Notice document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

GENAZ 41E - Notice of Refusal of Evaluation

NOTE: The Notice of Refusal of Evaluation has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of Refusal of Evaluation contains one tab:

Prior Written Notice

To create a Notice of Refusal of Evaluation document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

GENAZ 41F - Notice of Refusal of FAPE

NOTE: The Notice of Refusal of FAPE has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of Refusal of FAPE contains one tab:

Prior Written Notice

To create a Notice of Refusal of FAPE document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .

GENAZ 100 - Notice of Graduation

The Notice of Graduation is a document with a unique function. This notice will exit the graduating student from Synergy SE. The Notice of Graduation is an optional document and not all districts will see this document.

The Notice of Graduation is moved to Historical Docs and the student will be removed from any Synergy SE process when this document is finalized.

(See: Documents With Unique Functionality)

The Notice of Graduation contains one tab:

Prior Written Notice

To create a Notice of Graduation document:

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.
Use for more space.
Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.
Enter (initials) if Procedural Safeguards have been provided to parent(s).
Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.
Click .
Click .

If the student’s draft IEP has not been removed, this window displays:

Delete the IEP.
Click . The student record will be removed from the Portfolio screen. The finalized document displays on the Historical Docs tab.

GENAZ 502 - TAP Parent Notice

The Team Approach Process (TAP) Parent Notice functions the same as a prior written notice. It is used to inform the parent of the TAP team’s intent to refer to special education, not take any further action, or state that further data is needed for a decision. These options may be selected from the drop down box in the Based on the Review, That Data Suggest section.

The TAP Parent Notice contains one tab:

TAP Parent Notice

To create a TAP Parent Notice document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.
Describe the results of attempted correspondence in the Meeting Notice Documentation section.
Check Student to include the student's name as a participant. If the checkbox is left blank the name will not be included.
On the Parents section, check Participant, to include each parent/guardian name, as a participant. If these are left blank, the names will not be included as participants.

The Staff section displays the staff members who have been added to the student’s Team List. Names can be added or removed from the staff section of this document without affecting the student’s Team List. If a Staff name is added to this document, the name will display on this document only and not on the student’s Team List. Staff Names displaying will be included as participants, however, changes may be made including additional staff names added.

Change current staff names:

Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.
Click or press ENTER. Search Results displays a list of matching criteria.
Click line of staff name. Line highlights.
Click again or click . Find: Staff screen closes and staff name displays.

Click the Role and select the staff role.

Add staff names:

Click on the Staff bar. A new line is added to the grid.
Repeat the procedure above.
If needed, check on the line of the staff name to remove. The row is removed.

The Other Specialists section will allow for participant names that are not available in the Staff directory.

Click on the Other Specialists bar. A new row will be added.
Enter the Name and Role of the specialists.
Check any Basis for Proposed Action that apply.
Check Other and enter a description to provide a customized basis.
A text box has been provided to allow for Summary Statements of the information selected.
Using the drop down select the desired statement for Based on the Review Activities… and type any Other Relevant Factors.
Click next to Form Completed By: and use the Find: Staff view.
Select the staff member’s Title/Position using the available drop down.
Click .

Prior Written Notice List

IMPORTANT NOTE: Prior Written Notices have been created from the Synergy SE Prior Written Notice template. The wording or examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs.

Theses documents can be printed, validated and finalized.

GENAZ 02 - Notice of Referral

NOTE: The Notice of Referral has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of Referral contains one tab:

To create a Notice of Referral document:

Enter the Document Date (MMDDYY) or click and select date. This should reflect the date the document was created.

The Statements section contains areas where descriptions and explanations for actions taken are entered. Drop down key-word stems may be available, based on individual district decisions. If no stems are available text can be added directly to the textboxes.

Click the drop-down and select one of the options. Text may be added to the auto-populated statement enter data directly into textbox.

Use to spellcheck.

Use for more space.

Enter the date that This decision is proposed to be implemented on: (MMDDYY) or click and select date.

Enter (initials) if Procedural Safeguards have been provided to parent(s).

Click next to This document was prepared by:. The Find: Staff screen displays.

Enter all or part of staff Last Name, First Name.

Click or press ENTER. Search Results displays a list of matching criteria.

Click line of staff name. Line highlights.

Click again or click . Find: Staff screen closes and staff name displays.

Click .

GENAZ 04 - Notice of Evaluation Decision

The Notice of Evaluation Decision is located in the Initial Process.

The Notice of Evaluation Decision provides two options:

Decision to Evaluate: If this option is selected, the document will be created and finalized and the student will remain in the Initial process.

Decision to NOT Evaluate: If this option is selected, the document will be created and finalized and the student will be exited from Synergy SE. The notice and all other previously created documents will move to the student’s historical documents.

(See: Documents With Unique Functionality)

NOTE: The Notice of Referral has been created from the Synergy SE Prior Written Notice template. The wording of examples may differ, as each district has the ability to create Prior Written Notices to meet their individual district needs

The Notice of Evaluation Decision contains one tab: