Student Photo Attach

• Create \Photo Import directory on local hard drive or network drive.

• Create these sub-folders in \Photo Import directory.

• • \Photos

  • \LinkText

• Open \Photos.

• Copy individual photo files, each in *.png format, into this folder.

• Open \LinkText.

• Copy *.txt file into this folder.  

• Verify *.txt file contains a separate line for each person with identification number and associated photograph file name in format of:

“xxxxxxxxx”,“photographfilename.png”

NOTE: Identification number, nine to twelve digits long ,followed by name of associated photograph. Each text file line must include quote marks and comma with no space between any characters.

• Click .  Photo Attach Window opens.

• URL (for Synergy SIS) and Log in Name are auto-populated.

• Enter password.

• Type Path To Images or click and browse to local path where images to upload are stored. This could be a CD or DVD provided by photo company.

• Type Path To Reference File or click and browse to reference file. Reference file maps SIS number to file name.  If this field is blank then file name is assumed to be SIS number.

• Check Remove leading zeros from student SIS if number, if appropriate. If photo company has placed leading zeros in Student ID, check to remove them during photo installation.

• Click .

If error occurs in upload

• Look at log file for errors.

• Total number of permanent ID numbers in \LinkText file should equal total number of photos in \Photos file.

• Verify permanent ID numbers in \LinkText match permanent ID numbers in Synergy SIS.