Groups

• Click . Select Edit School Student Group Data.

• White fields are editable.

• Click   when complete.

• Click  and select Update Group Eligibility. Update Eligibility screen displays.

• Group in focus is displayed. Click Group to change.

• Click Season and select.

OR

Leave Season blank to select all seasons.

To check for age eligibility

• Enter Age As Of date (MM/DD/YY) or click and select date.

• Leave Students grid blank to update eligibility for all students in group.

To update eligibility status for just a few students in group

• Click . Chooser screen opens.

• Enter partial or complete data on any field of screen.

• Click . Search Results displays a list of records matching criteria entered.

• Click anywhere on appropriate record to highlight.

• Click .                                  

OR

• Click . This will move all  records found in Search Results column to Selected Items column.

• Multiple searches may be made until all student names have been found and added to Selected Items column.

• Click . This will close Chooser screen and selected items will be listed in grid.

• Click . A message displays with number of students processed.  

• Click .

NOTE: A student’s eligibility status is not updated, automatically. Therefore, this process should be run after any changes to eligibility definition or when a student is added to a group.

• Click and select Mass Update Attendance. Mass Assign Group Attendance screen displays.  

• Group in focus is displayed. Click Group  to change.

• Click Absence Reason . Select reason.

• Enter Start Date and End Date for absence in (MM/DD/YY) or click  and select date.

• Enter Begin Period and End Period if in a period attendance school.

• Check Update All Day Code to insert this absence reason, if desired.

• Click to update attendance. A message displays number of students processed when process is complete.

• Click to close message.

• Click .Select Mass Assign Group End Date. Mass Assign Group End Date screen displays.  

• Group in focus is displayed. Click Group  to change.

• Enter End Date in (MM/DD/YY) or click and select date.

• Check Replace group leave date for students in group history if student group leave date is greater than the above date, if desired.

• Click . A message displays number of students processed when process is complete.

• Click to close message.

Use Information tab to configure mandatory District Groups and assign and configure optional District Groups to your School Groups. Select academic eligibility requirement to participate (if such a requirement exists). This tab provides selection of staff members that are coaching, advising or otherwise involved in assisting, and listing any fees assessed to students for participation in this group.

Use Students tab to view a list of all students currently participating in this group. Details of eligibility, fees and awards for individual students are available here. Student names are links to Student screen with additional details about student. Students can be added or removed from the group on this tab.

Use History tab to view lists of students no longer participating in this group, including dates they entered and left. Names surrounded by parentheses are students no longer enrolled in school.

Use Event Calendar tab to list group events. Event Date, Type & Time, Short Description and Title and whether it requires eligibility is displayed for each event.