Document Definition Create New Prior Written Notices

Click to begin creating the new PWN. The Document Definition creation window will open.

In Customer, enter USA.AZ.
Using the existing document name format, enter a unique Customer ID for the new PWN. (Example: GENAZ 101)
In Description, enter the name of the new document. This displays as the Title on the printed document, as well as the name that displays in Synergy SE.
Add a unique View Order number for document.
SpEd should be selected from Document Group .
Click Special Document Type and select Prior Written Notice.
Title and Subtitle to appear on Printed Report are optional. Titles entered display on the printed documents.
If the document will reside in AdHoc Documents, check Ad Hoc. This will automatically place the document in the AdHoc Documents list for each student.
If the document will exist outside the process (not required to be finalized and moved with all other process documents), check Outside Process.
In the Property section of the screen, select whether this document should Allow for Multiple documents. For example, is it a document that may need to exist more than once in a student’s current process? If this is not checked, only one instance of this document can exist at a time in the student’s Process Documents or Ad Hoc documents list.
Click View to Edit Document and select PriorWrittenNotice (K12.SpecialEd.AZ.Document).
Click Report Interface and select PriorWrittenNotice (K12.SpecialEd.AZ.Document).
Type K12.SpecialEd.AZ.Document in Create Namespace.
Type PriorWrittenNotice in Create Class.
Type K12.SpecialEd.AZ.Document in Extract Data Namespace.
Type PriorWrittenNotice in Extract Data Container.
Click to create the new Prior Written Notice.

If this new PWN was set to be an Ad Hoc document, it automatically displays in the student’s Ad Hoc Document list.

If this PWN will be included in the Process Documents, the PWN will need to be added to the Process Docs.

To add custom statements:

Go to the Prior Written Notice tab.
Check A/B Type to create a document that will have a different result based on the decision made by the user when completing it.

Example:

GENAZ 20 - Notice of Termination, provides the user a choice when editing the document:

Based on the decision made when completing this document, “Terminate Part Services” or “Terminate All Services”, the document will provide different statements. If the decision is made to Terminate All Services, upon finalizing, the student is exited from all services.

If left unchecked, the "N" statements below will not be editable as there is no other decision to make.

Click Reeval Process Movement and select Allow Process Movement or Exit Process if either is appropriate, as in the example above. Otherwise a default N displays.
Enter a Short Description
Enter a Long Description.
Enter the Only or "Y" Statement. Use to spell check and for more space.
Enter a Short Description of "Y" Statement.
If A/B Type was checked, enter the "N" Statement and Short Description of "N" Statement, also.
Click on the Statement List bar to add a prompt statement for detailing the scope of the decision. A line is added to the grid.
Enter a unique Code.
Enter a Description statement. Use to spell check and for more space.

A total of four statements will print on the document.

Click when complete.
Return to the Statement List grid and double-click the line number of the first statement. The detailed view displays on right.
The Statement Text displays, and may be edited here, if desired.

The Available Options for this Statement contain the auto-complete statements used on the Prior Written Notice screen under the Statements section.

Click on Available Options for this Statement bar. A line is added to the grid.
Enter the View Order.
Enter the Short Description. This will be seen in the drop-down and used for selecting the Long Description.
Enter the Long Description. Use to spell check and for more space.
Check A/B Type, if appropriate.
Click again and repeat entering Short and Long Descriptions to add additional selections to the drop-down.
Click the line number of the second statement under the Statement List and repeat the above procedure.
Continue until all statements have been completed in this fashion.
Click .

Example of Prior Written Notice Tab

The following is an example of the selections made on the Document Definition screen Prior Written Notice tab and the results one would see when that document was selected for completion for a student.

Document Definition

Create New Prior Written Notice

Individual districts may create new Prior Written Notice documents according to their district needs or requirements.

Tasks

Create New Prior Written Notice

Click to begin creating the new PWN. The Document Definition creation window will open.

In Customer, enter USA.AZ.

Using the existing document name format, enter a unique Customer ID for the new PWN. (Example: GENAZ 101)

In Description, enter the name of the new document. This displays as the Title on the printed document, as well as the name that displays in Synergy SE.

Add a unique View Order number for document.

SpEd should be selected from Document Group .

Click Special Document Type and select Prior Written Notice.

Title and Subtitle to appear on Printed Report are optional. Titles entered display on the printed documents.

If the document will reside in AdHoc Documents, check Ad Hoc. This will automatically place the document in the AdHoc Documents list for each student.

If the document will exist outside the process (not required to be finalized and moved with all other process documents), check Outside Process.

Click View to Edit Document and select PriorWrittenNotice (K12.SpecialEd.AZ.Document).

Click Report Interface and select PriorWrittenNotice (K12.SpecialEd.AZ.Document).

Type K12.SpecialEd.AZ.Document in Create Namespace.

Type PriorWrittenNotice in Create Class.

Type K12.SpecialEd.AZ.Document in Extract Data Namespace.

Type PriorWrittenNotice in Extract Data Container.

Click to create the new Prior Written Notice.

If this new PWN was set to be an Ad Hoc document, it automatically displays in the student’s Ad Hoc Document list.

If this PWN will be included in the Process Documents, the PWN will need to be added to the Process Docs.

To add custom statements:

Go to the Prior Written Notice tab.

Check A/B Type to create a document that will have a different result based on the decision made by the user when completing it.

Example:

GENAZ 20 - Notice of Termination, provides the user a choice when editing the document:

Based on the decision made when completing this document, “Terminate Part Services” or “Terminate All Services”, the document will provide different statements. If the decision is made to Terminate All Services, upon finalizing, the student is exited from all services.

If left unchecked, the "N" statements below will not be editable as there is no other decision to make.

Click Reeval Process Movement and select Allow Process Movement or Exit Process if either is appropriate, as in the example above. Otherwise a default N displays.

Enter a Short Description

Enter a Long Description.

Enter the Only or "Y" Statement. Use to spell check and for more space.

Enter a Short Description of "Y" Statement.

If A/B Type was checked, enter the "N" Statement and Short Description of "N" Statement, also.

Click on the Statement List bar to add a prompt statement for detailing the scope of the decision. A line is added to the grid.

Enter a unique Code.

Enter a Description statement. Use to spell check and for more space.

A total of four statements will print on the document.

Click when complete.

Return to the Statement List grid and double-click the line number of the first statement. The detailed view displays on right.

The Statement Text displays, and may be edited here, if desired.

The Available Options for this Statement contain the auto-complete statements used on the Prior Written Notice screen under the Statements section.

Click on Available Options for this Statement bar. A line is added to the grid.

Enter the View Order.

Enter the Short Description. This will be seen in the drop-down and used for selecting the Long Description.

Enter the Long Description. Use to spell check and for more space.

Check A/B Type, if appropriate.

Click again and repeat entering Short and Long Descriptions to add additional selections to the drop-down.

Click the line number of the second statement under the Statement List and repeat the above procedure.

Continue until all statements have been completed in this fashion.

Click .

Example of Prior Written Notice Tab

The following is an example of the selections made on the Document Definition screen Prior Written Notice tab and the results one would see when that document was selected for completion for a student.

Main section

Statement List

This is the detailed view of the first statement.

Results one would see when this document is selected for completion.