GPA Definition

• Use to find definition.

OR

• Click .

• Enter partial or complete data on any yellow field

• Click . GPA Definition: Find Result displays a list of GPADefs matching criteria.

• Click line number of record to edit. Record highlights.

• Click again. GPA Definition: Find Result closes and definition displays on GPA tab.

• Click

• Edit any white field.

• Click .

• Use to find definition.

OR

• Click .

• Enter partial or complete data on any yellow field

•  Click . GPA Definition: Find Result displays a list of GPADefs matching criteria.

• Click line number of record to edit. Record highlights.

• Click again. GPA Definition: Find Result closes and definition displays on GPA tab.

• Click . Message from webpage displays confirming deletion.

• Click to delete definition or click to cancel this action.

Once a GPA Definition has been created, decide which options to use for updating and creating student grade point averages.  

• Click Mark Inclusion and select from options.

• • All Marks

  • Alpha marks (A, B, C, etc.)

  • Numeric marks

• Click Weight GPA by Credit and select from options.

• • Use Credit Weighting- GPA calculation uses number of course credits to weight GPA.  

  • Do Not Use Credit Weighting

• Click Rounding and select from options.

• • No Rounding (fractions are dropped)

  • Round on .5 or higher

  • Round on any fractional value

• Enter a single digit (up to 9) to indicate how far past decimal point GPA should be calculated in Decimals to Store.  

• Click Rank Method and select from options to calculate class ranking.

• • By Grade Point Average

  • By Grade Point Average and Total Grade Point Tie-Breaker

  • By Total Grade Points

  • None  

If creating a GPA for a current period or year to date period, instead of an overall GPA, it may be helpful to calculate GPA as if current mark in a class is final mark.

• Check Do Not Use Grade Period Weight Grid. If not checked, GPA is calculated using Grade Period Weight Grid, as defined in Grading Setup screen.

• Click .  

Repeat Tags

Repeat tags mark courses that are taken a second (or third, etc.) time by a student. The repeat tag may be placed on either the repeated course attempt or on the course taken prior to the current attempt, depending on the district or school’s policies.  

Courses marked with that repeat tag are not included in the GPA calculation if the repeat tag is not added to this section.

• Click . Find: RepeatTag screen displays.

• Click to display a list of repeat tags.

• Click line number of repeat tag to add. Line will highlight.

• Click . Find: RepeatTag screen closes and tag displays on grid.

• Check Include in GPA Calculation to include courses marked with this repeat tag.

• Click .

Courses can be excluded by grade level assigned to course or by grade level of student when they completed course.

• Click Low Course Grade and/or High Course Grade and select, to filter GPA definition to use courses defined for these grade levels in District Course screen.

• Click Low Student Grade and/or High Student Grade and select, to filter GPA definition to use courses taken when student was at that grade level.

Example: A student took a math course in 8th grade, but this GPA definition is defined for 9th-12th grade, then math course taken when student was in 8th grade is excluded.

• Click .

Use Grade Level and Calendar Month CHS Filter to include courses completed at a certain grade level and/or in a certain month, only.

• Click on Grade Level and Calendar Month CHS Filter bar.

• Click Grade and select grade level student was at when they earned mark, as entered in Course History.

• Enter Calendar Month in numeric format, that mark was earned, as entered in Course History.

Example: A district needs to calculate a GPA  to include all marks from 9th-11th grade levels, but only 1st semester for grade 12 (7th semester GPA). If district updates course history twice a year in December and May, then GPA would be defined to include December (12) for grade 12 but not May (5). All other grade levels would include both December and May marks.

• Click .

Grade point values for each mark are defined by academic type in Academic Tree. An A in an honors class may be worth more grade points than an A in a regular or non-academic course.  Academic Tree defines numeric marks,100, 90, etc., if those are used instead of alpha marks, A, B, C, etc..

• Click Action…. and select Add Academic Type. AddAcademicType screen opens.

• Click Academic Type and select.

OR

Check Add All Academic Types.

• Click . AddAcademicType screen closes.

• Click on academic type to set values assigned to each mark.

Districts Using Alpha Marks

• Click Alpha tab to define grade point values for each mark.

• Click to add all of the standard marks with a default grade point value.

• Check and click to remove a mark.

• Edit directly in Grade Point Value to modify a mark, if appropriate.

• Click on grid to add an additional mark.

A Bonus, in percentage or points, may be assigned to each grade.

• Enter numeric value in Bonus.

• Click Type and select either Pts. or %.

• Click Calculation Type and select either Post-Apply After GPA Calculation (Default) or Pre-Apply During GPA Calculation.

• Click .

Districts Using Numeric Marks

• Click Numeric tab to define grade point values for each mark.

• Click to set a 100 point scale for numeric grades with a default grade point value.

• Check and click to remove a mark.

NOTE: Default settings assign a scale of 0.0000 to 98.0000 for numeric grade threshold.  Threshold is bottom number of scale. Example: If threshold is set to 98.0000 and quality point value assigned is 9.0000, all numeric grades of 98.0000 or above would be assigned a quality point value of 9.0000.  A threshold of 93.0000 would include all grades from 93.0000 to 97.9999 (if next threshold is set to 98.0000).  

• Edit directly in Numeric Grade Threshold to modify a mark, if appropriate.

• Click on grid to add an additional mark.

A Bonus, in percentage or points, may be assigned to each grade.

• Enter numeric value in Bonus.

• Click Type and select either Pts. or %.

• Check Credit Not Counted if numeric grade earned falls below a passing grade.

• Click .