District Course

To associate a fee with a course:

• Click . The Chooser screen opens.

• Enter partial or complete data on any white field.

• Click . Search Results displays a list of fees matching criteria entered

• Click anywhere on appropriate fee record to highlight.

• Press CTRL down while clicking records to select multiple records at a time.

• Click  .                                 

OR

• Click . This will move all records found in Find Result column to Selected Items column.

Multiple searches may be made until all fees have been found and added to Selected Items column.

• Check to delete an undesired record from Selected Items column, if needed.

• Click . This will close the Chooser screen and the fees  selected will be listed on the Course Fees tab.

• Select a fee and click The Fee Detail tab displays.

• Edit the fees information.

Fee Code is the abbreviated Fee Code. This value must be unique since it is used internally to link the tables in the database and it displays in the drop-down list.

Fee Category is the fee group under which this school fee should fall. The fee category options are set in the  Fee Category Lookup table. A different Fee Category can be selected here.

Fee Description explains the abbreviated Fee Code.

Fee Amount is the standard price for this fee. This amount can be edited after it is assigned to a student or course.

Priority sets the fee’s priority relative to other fees, indicating if it should be paid before another fee can be paid. The default priority is 9-Lowest.

General Ledger Account indicates if this fee should be associated with a specific general ledger account in an accounting system.

Notes allow explanations or details relevant to this district fee to be recorded.

Allow School Override indicates that this fee code is unlocked at the school level, and can be edited. By default, district fee code values are locked and cannot be edited by a school. A padlock icon in the School Fee Codes screen grid indicates that the fee is locked.

Family Cap indicates this fee counts towards a family’s total fee cap amount.

Allow Proration indicates that this course fee can be prorated based on the student’s enrollment in the course.  Proration calculations are set on the District Fee Options screen.

Allow Program Waivers indicates that a portion of the course fee can be waived based on the student’s FRM or NCLB eligibility. The amount of program- based waivers is set on the District Fee Options screen.

• Click Save. When a school opts into the course, the district defined course related fees appear on the School Course Fees tab.