District Course

• Click . Add District Course screen displays. Mandatory fields are highlighted in green.

Many of fields are state specific and do not need to be completed for other states.

• Enter Course ID code used to identify course.  This can be any sequence of numbers and/or letters, but it is limited to 20 characters.

• Enter complete Course Title.

• Enter Course Short Title that can be used in column headings in reports.

• Check Mandatory to assign course to all schools in district., schools must “opt-in” to course via School Course screen before course can be used at school for courses that are not mandatory.

• Check Inactive to remove course from any course lists without deleting it. Once a course has been used in Student Course History screen, it cannot be deleted.  However, a course may be phased out over time and no longer used.  

• Click Course Duration and select length of course, such as semester or quarter. These options can be customized for each district by modifying Lookup Table,

• Click Department and select department at school or district that oversees this course, such as English or Math. These options can be customized for each district by modifying Lookup Table

• Check College Prep if course is preparatory for college.

• Enter Credit amount earned by successfully completing course in course duration selected.  Number can be a maximum of 3 digits, with 4 decimal places past zero (999.9999).

• Enter Max Credit  that can be earned in course, if student can take course for credit more than once. Number can be a maximum of 3 digits, with 4 decimal places past zero (999.9999).  

• Click Academic Type and select academic level of course such as honors or regular. These values can be customized for each district by modifying Lookup Table.

• Check Teacher Aide if this course can assign a teacher’s aide.

• Check College Approved if this course has been approved by a college for college admission requirements.

• Check Extended Day if this course is on extended day calendar.

• Check Distance Learning Course if this course is part of a distance learning program.

• Click Duplicate Request and select how to handle a course request when a student has requested same course twice.  Select Schedule all Duplicates  to schedule one of duplicates, or select Reject All Duplicates to not schedule any of duplicate requests. This setting can be overridden for all courses using Duplicate Course Request setting in School Scheduling Options screen or Schedule Option Set screen for mass scheduling.

• Click Schedule Priority and select when using mass scheduling, Core (High) courses are scheduled before Elective (Low) courses.  

• Check individual School Types that may “opt-in” for this course.

OR

Click to select all..

• Click Gender and select to restrict course by gender.

• Click Grade Low and select to restrict to lowest grade course may be taken

• Click Grade High and select to restrict to highest grade course may be taken.

• Enter Old SIS Course ID used in previous student information system for this course.  This is used during any conversion processes to map information converted from old system.

• Click Category Code and select code assigned by state to course. These values can be customized for each district by modifying Lookup Table.

• Click Instructional Level and select code for instructional level used in course, if instructional level of course is non-standard.  These codes are generally set by state, and they can be customized for each district by modifying Lookup Table.

• Click NCLB Core and select type of core course such as Elementary Core, Secondary Core, or Not Core for NCLB reporting.

• Check Exclude From State Reporting, if appropriate.

• Check Technical Course if course meets state standards for a vocational or technical education course.

• Click Technical Provider and select entity providing instruction (generally a list provided by state) if course is a vocational and technical education course. This list can be customized for each district by modifying Lookup Table.

• Click Voc Ed Type and select category for course (generally a list provided by state) if course is a vocational & technical education course.  This list can be customized for each district by modifying Lookup Table.

• Check Qualifies for Alternate State Funding if all students taking this course are approved for an alternative source of funding (such as JTED in Arizona). If only individual students taking course can qualify, do NOT check this box, and instead check Show Qualified Alternate Funding box on Course Request and Walk-In Options tab of School Scheduling Options screen.  This will allow individual students to be designated for alternate funding.

• Click Funding Source and select source of funding if course qualifies for alternate funding. This list can be customized for each district by modifying Lookup Table.  

• Click Apportionment Category and select  if course qualifies for apportionment procedures in California.  

• Click Course Type and select.  

• Click Proficiency Core and select. List can be customized from district modified Lookup Table.

• Enter Program Code if this course can be used to meet requirements of Perkins Act federal grant program.

• Enter Course Code

• Enter Course Length (minutes).

• Click Skills Assessment and select.

ParentVue Options are used to control courses available to parent and student course requests through ParentVUE & StudentVUE software.  

• Click Grade Range Low and select.

• Click Grade Range High and select.

• Click Schedule Priority and select.

• Check Do not show in online course requests (PVUE/SVUE) if appropriate.

Course Subject  Areas can fulfill one or more of subject areas required for high school graduation.  

• Click Subject Area 1   and select primary subject area.

If that subject area requirement has already been fulfilled, course is applied to requirement for Subject Area 2, etc.  Example: An English class would count for English subject area requirements first (in Subject Area 1), and if that was fulfilled it would count towards student’s Electives subject area requirement (in Subject Area 2).  This list of subject areas can be customized for each district by modifying Lookup Table

College and University Subject Areas  Each course can fulfill one or more subject areas required for college or university admission..  

• Click College Area 1 and select primary subject area.

If subject area requirement has already been fulfilled, course is applied to requirement for College Area 2, etc.  This list of subject areas can be customized for each district by modifying Lookup Table.

Alternate Codes  

Courses can be excluded or included in graduation requirements calculations by assigning each course an Alternate ID code.  Be careful when using this feature, if filter is activated, every course that should be included in calculations must be assigned an alternate ID.  For existing course catalogs, this can involve quite a bit of data entry.

Add Alternate ID

• Click on Alternate Codes bar.  

• Click Alt Type and select.

• Enter Alt Code.

• Click .

• Click Menu Select Edit Course Data.

• White fields are editable.

• Click .