District Grade Book

From the Admin menu in Grade Book, click District Grade Book. The District Grade Book screen opens.
Click New District Grade Book to add a new template class. The New District Grade Book screen is displayed.
Enter a District Grade Book Name and Description.
Select a specific school or all schools from the School drop-down.
If the district requires teachers to use the assignments and category weighting associated with the District Grade Book, check Force Teachers to Accept. If this is left blank, teachers will still be able to use the District Grade Book assignments and weighting, but it will not be required.
Select the School Year.
Check Grade Levels that apply to this District Grade Book.
If the District Grade Book will be used for specific courses, select the subject from the Department drop-down. The courses related to the subject display.
Click on the course to associate with District Grade Book, then click on Select.
Click Save.

From the Admin menu, click on District Grade Book. The District Grade Book screen opens.
Select the District Grade Book associated with the new assignment from the Grade Book List drop-down. Any assignments currently associated with the selected District Grade Book are listed on the Grade Book Assignments tab.
Click New Assignment. The New Assignment window opens.
Complete all appropriate fields for the new assignment.
Assignment Name is the title of the assignment.
Description is not required, but is very useful to help differentiate between assignments with similar names.
Date of Assignment is the date the assignment is distributed to students. The default date is today.
Assignment Category specifies if this assignment is Normal, for Extra Credit, or Not for Grading.
Selecting Show in Parent/Student Portal enables this assignment to be displayed on the ParentVUE and StudentVUE portals.
Security specifies what changes a teacher can make to this assignment. The default is No Security, which places no restrictions on the changes that can be made.
Due Date indicates the day the assignment is due. The Due Date default is to today’s date.
Type is a required field and assigns a measure or assignment type..
Subject is only available to Standards-based teachers. It is a required field and assigns the subject area.
Score Type is the types of grades and scores that a student can receive, such as a letter grade, a percentage, or a number of points.
Max. Score is only available if the Score Type is set to Raw Score. It sets the maximum score a student can receive for this assignment in numeric format. The number can contain up to two decimal places.
Points set the total number of points the assignment is worth when calculating the final grade. The points value are entered in numeric format and can contain up to two decimal places.
Enable Drop Box allows students to submit and upload this assignment through StudentVUE.
Drop Box Open Date and Drop Box Close Date specify the dates that the digital drop box will be available to students for this assignment.
Document Count Limit indicates the number of documents the student can upload for this assignment.

NOTE: When creating assignments in a District Grade Book, the system will use the assignment’s Due Date field to determine the correct grading period.

If the District Grade Book is tied to a specific grade level, you can add Report Card Correlations and Standards.

Click the Report Card Correlations tab. Select the report card areas to which this assignment pertains.
Select any standards associated with this assignment from the Standards Correlations tab. (optional)
Select the appropriate standards for the assignment in the Standards Picker section. Selected standards are labeled Selected.
Click DONE. The selected standards display under Assignment Standards.
Select Save Assignment to save this individual assignment and return to the District Grade Book screen.

OR

Click Save/Add Another Assignment and repeat the steps above to create another District Grade Book assignment.

From the Admin menu in Grade Book, click District Grade Book. The District Grade Book screen opens.
Select District Grade Book from the Grade Book List drop-down.
Select the Category Weighting tab.
Set all the appropriate values to weight the different types of assignments.
Weight (%) indicates how much weight each assignment type holds in relation to the other assignment types. The sum of all the weights must equal 100%.
Drop Scores is the number of scores that can be excluded from the grade calculation.
Default Points Possible sets the default number of points possible for each assignment of that type.
Click Update.
Set Up Term Weighting
District Grade Books for secondary schools can use term weighting to customize the grade calculations on report cards.
From the Admin menu in Grade Book, click on District Grade Book. The District Grade Book screen opens.
Select the District Grade Book from the Grade Book List drop-down.
Select the Term Weighting tab.
Check each period that will use a calculated grade.
For each period selected, check the periods that will be used in the calculation.
Enter the Weight (or percentage) that each mark weighs in the calculation.
Click Update.

District Grade Books for secondary schools can use term weighting to customize the grade calculations on report cards.
From the Admin menu in Grade Book, click on District Grade Book. The District Grade Book screen opens.
Select the District Grade Book from the Grade Book List drop-down.
Select the Term Weighting tab.
Check each period that will use a calculated grade.
For each period selected, check the periods that will be used in the calculation.
Enter the Weight (or percentage) that each mark weighs in the calculation.
Click Update.

From the Admin menu in Grade Book, click on District Grade Book. The District Grade Book screen opens.
Select the District Grade Book from the Grade Book List drop-down.
Select the Final Grade Defaults tab. The available grading periods and default score types display.
Select the Score Type for any or all grading periods.
Click Save Defaults.

District Grade Book

Administrators can create a standardized version of Grade Book, and make it available to all teachers within an individual school or district-wide. A District Grade Book can include pre-defined assignments and category weighting settings for entire grade levels or individual subjects.

Tasks

Create a District Grade Book

From the Admin menu in Grade Book, click District Grade Book. The District Grade Book screen opens.

Click New District Grade Book to add a new template class. The New District Grade Book screen is displayed.

Enter a District Grade Book Name and Description.

Select a specific school or all schools from the School drop-down.

If the district requires teachers to use the assignments and category weighting associated with the District Grade Book, check Force Teachers to Accept. If this is left blank, teachers will still be able to use the District Grade Book assignments and weighting, but it will not be required.

Select the School Year.

Check Grade Levels that apply to this District Grade Book.

If the District Grade Book will be used for specific courses, select the subject from the Department drop-down. The courses related to the subject display.

Click on the course to associate with District Grade Book, then click on Select.

Click Save.

Add Assignments to District Grade Book

From the Admin menu, click on District Grade Book. The District Grade Book screen opens.

Select the District Grade Book associated with the new assignment from the Grade Book List drop-down. Any assignments currently associated with the selected District Grade Book are listed on the Grade Book Assignments tab.

Click New Assignment. The New Assignment window opens.

Complete all appropriate fields for the new assignment.

Assignment Name is the title of the assignment.

Description is not required, but is very useful to help differentiate between assignments with similar names.

Date of Assignment is the date the assignment is distributed to students. The default date is today.

Assignment Category specifies if this assignment is Normal, for Extra Credit, or Not for Grading.

Selecting Show in Parent/Student Portal enables this assignment to be displayed on the ParentVUE and StudentVUE portals.

Security specifies what changes a teacher can make to this assignment. The default is No Security, which places no restrictions on the changes that can be made.

Due Date indicates the day the assignment is due. The Due Date default is to today’s date.

Type is a required field and assigns a measure or assignment type..

Subject is only available to Standards-based teachers. It is a required field and assigns the subject area.

Score Type is the types of grades and scores that a student can receive, such as a letter grade, a percentage, or a number of points.

Max. Score is only available if the Score Type is set to Raw Score. It sets the maximum score a student can receive for this assignment in numeric format. The number can contain up to two decimal places.

Points set the total number of points the assignment is worth when calculating the final grade. The points value are entered in numeric format and can contain up to two decimal places.

Enable Drop Box allows students to submit and upload this assignment through StudentVUE.

Drop Box Open Date and Drop Box Close Date specify the dates that the digital drop box will be available to students for this assignment.

Document Count Limit indicates the number of documents the student can upload for this assignment.

NOTE: When creating assignments in a District Grade Book, the system will use the assignment’s Due Date field to determine the correct grading period.

If the District Grade Book is tied to a specific grade level, you can add Report Card Correlations and Standards.

Click the Report Card Correlations tab. Select the report card areas to which this assignment pertains.

Select any standards associated with this assignment from the Standards Correlations tab. (optional)

Select the appropriate standards for the assignment in the Standards Picker section. Selected standards are labeled Selected.

Click DONE. The selected standards display under Assignment Standards.

Select Save Assignment to save this individual assignment and return to the District Grade Book screen.

OR

Click Save/Add Another Assignment and repeat the steps above to create another District Grade Book assignment.

Configure Category Weighting Settings

From the Admin menu in Grade Book, click District Grade Book. The District Grade Book screen opens.

Select District Grade Book from the Grade Book List drop-down.

Select the Category Weighting tab.

Set all the appropriate values to weight the different types of assignments.

Weight (%) indicates how much weight each assignment type holds in relation to the other assignment types. The sum of all the weights must equal 100%.

Drop Scores is the number of scores that can be excluded from the grade calculation.

Default Points Possible sets the default number of points possible for each assignment of that type.

Click Update.

Set Up Term Weighting

District Grade Books for secondary schools can use term weighting to customize the grade calculations on report cards.

From the Admin menu in Grade Book, click on District Grade Book. The District Grade Book screen opens.

Select the District Grade Book from the Grade Book List drop-down.

Select the Term Weighting tab.

Check each period that will use a calculated grade.

For each period selected, check the periods that will be used in the calculation.

Enter the Weight (or percentage) that each mark weighs in the calculation.

Click Update.

Set Up Term Weighting

District Grade Books for secondary schools can use term weighting to customize the grade calculations on report cards.

From the Admin menu in Grade Book, click on District Grade Book. The District Grade Book screen opens.

Select the District Grade Book from the Grade Book List drop-down.

Select the Term Weighting tab.

Check each period that will use a calculated grade.

For each period selected, check the periods that will be used in the calculation.

Enter the Weight (or percentage) that each mark weighs in the calculation.

Click Update.

Configure Final Grade Defaults

From the Admin menu in Grade Book, click on District Grade Book. The District Grade Book screen opens.

Select the District Grade Book from the Grade Book List drop-down.

Select the Final Grade Defaults tab. The available grading periods and default score types display.

Select the Score Type for any or all grading periods.

Click Save Defaults.